1. Record the starting condition
The intake record should identify the chassis or VIN, year, odometer reading where available, engine and transmission identifiers, visible damage and test limitations. Request dated photos of the cab, frame, engine bay, tires, axles and body. List defects and mark components that were not inspected to create a clear baseline.
2. Make the work scope itemized
For each system, state whether work was inspection, adjustment, repair or replacement. Record part descriptions, quantities, identifiers where practical, labor completed, retained defects and exclusions. Avoid vague statements such as engine refurbished unless the record lists the work and tests. Keep optional upgrades separate from required repairs.
3. Tie final checks to the warranty
Request dated completion photos, diagnostic records, road-test results and functional checks for fitted equipment. The handover report should list open items and who accepted them. The warranty should state duration, covered systems, exclusions, claim route and response responsibility. Records support review but do not replace an independent inspection or sales contract.
Make the job card auditable
Give each work item a date, technician or workshop, component location, action type, parts description and supporting photo or test result. Preserve serial or part numbers where available. At handover, reconcile the promised scope against completed items and open defects, then attach the same truck identity to the job card and warranty.
Sources and further reading
This practical guide is an original summary based on the references below. Rules and technical requirements vary by market; verify current local requirements before purchase or export.